Hospital ERP for Supply Chain & Asset Operations
For BHA, MHA, MBA and PG diplomas in hospital management, IIMM materials management diplomas, HSSC Medical Equipment Technician, VHSE Biomedical Equipment Technology, biomedical engineering
Running a hospital's stores and its equipment. Part 1, for stores and purchase staff: items, suppliers and stock, buying, receiving and paying. Part 2, for biomedical and asset staff: the assets themselves, from arrival through custody, maintenance and calibration, repairs and movement to disposal.
What you'll learn
The units follow the order the work is learned on the floor. Each task is shown on the real screens, then practised.
Part 1 · Inventory and stores
Unit 1Getting started: the store at a glance
- Check what your store needs today
- Check stock and where it's kept
- Check an item's batches and history
- Keep an eye on purchasing
Unit 2Items, suppliers and rates
- Add a new item to the item master
- Add an item category or unit
- Add a manufacturer
- Add a tax
- Add a supplier
- Update what a supplier offers
- Record a rate contract with a supplier
- Compare suppliers' prices
Unit 3Stores and storage
- Add a store
- Give someone access to a store
- Set up a store's storage locations
- Assign items to a storage location
- Move or merge bins
Unit 4Planning stock
- Set an item's minimum and maximum in a store
- Act on low-stock and expiry alerts
- Plan a refill and raise store requests
- Refill from another store
- Move stock that's about to expire
Unit 5Buying: requests to purchase orders
- Raise a store request by hand
- Turn store requests into purchase orders
- Ask several suppliers to bid
- Compare quotes and award an RFQ
- Raise a purchase order directly
- Follow up purchase orders
Unit 6Receiving and paying
- Receive a supplier's delivery (GRN)
- Put received stock away
- Return goods to a supplier
- Record a supplier's invoice
- Record a supplier's credit note
- Pay a supplier
- Check what you owe a supplier
Unit 7Stock in and out of departments
- Issue stock to a department
- Take back unused stock from a department
- Transfer stock to another store
- Correct stock after a count
Unit 8Your own HR
- Clock in and out of your shift
- Check an employee's attendance
- Request an attendance correction
- Apply for leave
- Request a shift change
- Request overtime
Part 2 · Asset management
Unit 9Getting started: assets at a glance
- Check what needs attention
- Look up an asset
- See what maintenance is due
- Run an asset report
Unit 10Bringing assets in
- Add a fixed-asset item to the inventory master
- Add a new asset
- Import assets from a file
- Add a document to an asset
- Print QR labels for assets
- Add a maintenance contract
- Keep insurance renewals on time
Unit 11Custody: who has what
- Assign an asset to a person or place
- Accept an asset handed to you
- Take an asset back
- Return an asset
- Return assets from your profile
Unit 12Preventive maintenance, calibration and safety
- Schedule preventive maintenance
- Set up a checklist for an asset category
- Add a calibration certificate
- Renew an expired calibration certificate
- Schedule a safety audit
- Carry out a safety audit
- Follow up a failed audit
Unit 13Breakdowns and repairs
- Report a problem with an asset
- Report a problem from your profile
- Escalate a department ticket
- Turn a breakdown ticket into a work order
- Carry out a work order
- Sign off and complete a work order
- Send an asset out for repair
- Approve a dispatch request
- Record a vendor's repair
- Look back at maintenance done
Unit 14Moving assets, and the gate
- Move an asset to another department
- Approve a transfer request
- Reject a transfer request
- Approve several transfers at once
- Receive a transferred asset
- Report damage on a received asset
- Trace where an asset has been
- Dispatch an asset with a gate pass
- Follow up assets out for repair
- Sign in to the gate check app
- Check an asset out at the gate
- Stop an asset at the gate
Unit 15Value, depreciation and disposal
- Set up an asset's depreciation
- Check an asset's book value
- See what an asset really costs
- Plan which assets to dispose of
- Ask to dispose of an asset
- Dispose of an asset
Where it fits your syllabus
Each unit goes with a paper colleges already teach. Take it in the semester the paper is taught, so students practise on the hospital ERP what they study in class. Syllabi differ between universities: each programme here follows the one named. If yours is different, tell us and we'll map it.
BHARGUHS, Karnataka
- Semester IVHospital Operations Management II: general and medical stores, biomedical engineering and maintenanceUnits 1, 3, 9, 12
- Semester VIMaterials Planning & Management, Units 1-2: materials planning; purchasing policy, methods and procedureUnits 2, 5
- Semester VIMaterials Planning & Management, Unit 3: stores management, store records, stock verification, computers in storesUnits 1, 3, 7
- Semester VIMaterials Planning & Management, Unit 4: inventory control techniques; sourcing and purchase proceduresUnits 4, 5, 6
- Semester VIMaterials Planning & Management, Unit 5: quality control, and distribution to departmentsUnits 6, 7
MHAKUHS, Kerala
- Year 1Medical Records & Medical Equipments (equipment: preventive and breakdown maintenance, calibration, electrical safety)Units 9, 12, 13
- Year 1Operations Research (inventory models: reorder point, lead time, safety stock)Unit 4
- Year 2Materials Management & Total Quality Management (stores, inventory control, ABC-VED, rate contracts, tenders, materials information system)Units 1, 2, 3, 4, 5, 6, 7
MBA (Healthcare & Hospital Management)Jamia Millia Islamia
- Semester IIIMaterials & Inventory Management, Units 1, 4-5: stores and inventory managementUnits 1, 3, 4, 7
- Semester IIIMaterials & Inventory Management, Units 2-3: maintenance and equipment managementUnits 10, 12, 13, 15
PG Diploma in Hospital and Health ManagementIGNOU
- Year 1MHH-101 Unit 20: Logistics managementUnits 5, 6, 7
- Year 1MHH-101 Unit 21: Inventory controlUnit 4
- Year 1MHH-101 Unit 22: Equipment management, planning and procurementUnit 10
- Year 1MHH-101 Unit 23: Equipment management, maintenance, repair and disposalUnits 12, 13, 15
PGDMM (PG Diploma in Materials Management)Indian Institute of Materials Management (IIMM)
- Semester 2Management Information SystemUnits 1, 9
- Semester 3Purchase ManagementUnits 2, 5
- Semester 3Inventory ManagementUnits 4, 7
- Semester 3Supply Chain Management; Logistics & Warehousing ManagementUnits 3, 6, 7
- Semester 4Public ProcurementUnit 5
Medical Equipment Technician (HSS/Q5601)HSSC, NSQF level 3
- N5601Deliver and set up medical equipmentUnits 10, 11
- N5603Calibrate and help in equipment maintenance: calibration, maintenance and repair recordsUnits 9, 12
- N5604On-call and on-site assistance: faults, serviceability and disposition, safetyUnits 13, 14, 15
Biomedical Equipment Technology (VHSE)Kerala, SCERT reference book
- Second yearHospital equipment and the engineering department: preventive maintenance, repair, maintenance contractsUnits 9, 12, 13
Practical pack for BHA, MHA and HSSC Medical Equipment Technician, Hospital postings: Stores and biomedical engineering departments. A 24-hour plan, and a skills checklist for each student, printed from your batch.
Putting it together
Add new items to the item master
Pharmacy has sent four new item requests, written in its own shorthand. Add each item to the item master.
From: New item request · 4 records
Add maintenance contracts from the vendors' letters
Four AMC letters have come in for the hospital's equipment. Add each contract.
From: Vendor's AMC letter · 4 records
Raise breakdown tickets from the wards' complaints
The wards have phoned in equipment problems. Raise a ticket for each one from the complaint register.
From: Equipment complaint register · 4 records
An infusion pump that over-delivers
An ICU pump gave more than its set rate overnight. Take it out of use, get it repaired under contract and back in service, safely.
11 scenes · 3 decisions
Buying gloves the right way
A big order of examination gloves: a request, an RFQ, a tempting quote and a short delivery.
7 scenes · 3 decisions
Month end with a supplier
A supplier's invoice doesn't match the agreed rates, and goods returned last week haven't been credited.
6 scenes · 2 decisions
Moving a monitor between wards
A patient monitor moves from the surgical ward to the ICU, and arrives with a cracked screen.
7 scenes · 2 decisions
The end of an old X-ray machine
A 14-year-old X-ray machine is being replaced. It has to leave the books and the building properly.
6 scenes · 2 decisions
A cheap item the ICU can't do without
The ICU is almost out of suction catheters, and the order placed last week hasn't come. Cover the gap, then find out why it happened.
9 scenes · 3 decisions
A new ventilator arrives
A new ICU ventilator has been delivered. Get it safely into use, and into the records from day one.
8 scenes · 2 decisions
How you'll learn
This certifies that
has completed the course
and passed its assessment with
HX-2026-7K3P9Q · 4 October 2026
MedAuraYour Hospital ERP for Supply Chain & Asset Operations certificate
Pass the assessment and claim it on the spot: graded O, A+ or A, with a number and a QR code an employer can check online.
Questions
How do I enrol?
Choose Enrol now, create your HospAux account (or sign in), and pay online. The course opens straight away, for six months.
Does my institute pay?
If you study in an institute's batch, join it with the batch code your college or institute gives you. Your institute may have its own rate for this course, or pay for it.
Do I need a teacher?
No. You learn, practise, take the assessment and earn the certificate on your own.
What happens after six months?
Your progress and your certificate stay with your account. Renew any time to carry on; the new months follow on.